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Create your first job

In this article, we’ll show you how to create a job post directly in Recruitera without going through the requisition approval process. This option is ideal if you want to quickly publish a job without waiting for approvals

Updated over 2 months ago

To create a job

Go to the Jobs Section from your dashboard. Then, click on +Create a New Job

You have to choose between these two options:

  1. Create a job with a requisition

  2. Create a job without a requisition

In Recruitera, creating a job is a guided process split into 5 steps. Follow this walkthrough to set up your job post and publish it on your careers site or job boards.

  1. Job Details

  2. Application Form Design

  3. Team Members

  4. Workflow

  5. Cross posting

First: Job Details

Start by entering key job Info:

  1. Job Title

  2. Department (Choose from the dropdown menu or +Add a new department )

  3. Work-mode (Choose whether is job is a white or blue collar )

  4. Workplace (Choose between On-site, Hybrid, or Remote)

  5. Location

  6. Tags

  7. Job Category (Refers to the function or role type (e.g., Sales, Marketing, Engineering)

  8. Job Industry (Refers to the sector the company operates in (e.g., Healthcare, Fintech, Real Estate)

Then, Fill out some job details:

  1. Job Description

  2. Responsibilities

  3. Requirement

  4. Benefits

  5. Keywords (Start by writing keywords that resonates with the job you are posting)

For the Job Description, Responsibilities, and requirements; you can either write on spot, or you can click on AI Auto-Generate and our AI Agent will generate these fields for you, you can easily edit, add, or remove any parts, and you can adjust the tone to match your preference

For the Benefits, you can also write on spot or you can choose from templates if you had created one before.

Then, start filling some Employment Details:

  1. Employment Type (Full-time - Part-time - Freelance …etc.)

  2. Career Level (Entry Level - Experienced - Manager...etc.)

  3. Years of Experience

  4. Education

  5. Number of Available Positions

Then, Insert the salary details.

  1. Choose the currency

  2. Insert the salary range (From and To)

Then, adjust the AI weights

In this part, you get to adjust how much each factor from below weighs the CV.

  1. Skills

  2. Keywords

  3. Achievements

  4. Work Experience

  5. Education

  6. Relevance to Job Description

📌 The one and only important thing is to make the total score = 100. Whether you adjust the factor a 20 or zero, they all must be equals 0.

The last thing is to adjust the Job Setting, where you get to make the job 'Featured' (To make the job one of the top 3 displayed jobs in your career page)

Second: Application Form Design

In this step, you’ll customize the application form candidates will fill out when applying for your job. You can control which fields are required, optional, or removed, and add custom screening questions to filter candidates.

Candidate Information

By default, the form includes the following fields:

  • Name – Candidate’s full name (Required by default).

  • Email Address – Candidate’s contact email (Required by default).

  • Phone Number – Candidate’s phone number (Required by default).

  • Gender – Candidate’s gender (Required by default).

  • CV / Resume – Upload option for a candidate’s CV (can be set to Required, Optional, or Removed).

  • Photo – Upload option for a candidate’s photo (can be set to Required, Optional, or Removed).

📌 Use the Required / Optional / Remove toggles to adjust each field according to your hiring needs.

Screening Questions

You can add extra questions to better evaluate candidates at the application stage:

  1. Click + Add Question or click on the 'AI' icon and our Agent will suggest Screening Questions related to your job, and you can choose from different question types.

  2. You can also choose Pick a Template for predefined questions.

  3. Once you add a question you get to choose its type like (short answer - long answer - multiple choice - yes/no .. etc.)

  4. Toggle Required ON if candidates must answer the question.

💡 Tip: Use screening questions for deal-breaker requirements (like years of experience or location). You can also connect them to Knockout Questions so candidates who don’t qualify are automatically disqualified.

To create a knockout question, it only can apply on the following types of questions:

  1. Yes/No questions

  2. Single choice questions

  3. Multiple choice questions

  4. Salary range questions

📌 For example, you can add a knockout question to ask whether the candidate can work on a night shift or not. If the answer is No, you can adjust to mark it as disqualify, and the system will send the candidate a rejection mail with the reason you already choose while setting the question.

Third: Team Members

In this step, you’ll assign the people who will collaborate on this job, such as recruiters, hiring managers, and other team members. Adding the right team ensures smooth collaboration and transparent communication throughout the hiring process.

Add Existing Team Members

  1. Use the Search bar on the left to look up users already in your Recruitera account.

  2. Click Add next to their name and email.

  3. The selected member will appear under Added Members on the right.

💡 You can drag and drop users into the collaboration box for quicker assignment.

Once you add a team member you get to Assign a Role

Use the Role dropdown to assign the member’s role:

  1. Hiring Manager – Best for reviewing and making final decisions.

  2. Recruiter – Best for managing candidate communication and moves applicants through stages.

📌 Roles determine the actions a team member can take inside the job.

Next, Customize Stages.

  1. Toggle Customize Stages ON.

  2. Enter which stages the team member should have access to (e.g., Phone Screen, Interview, Final Review).

  3. Members will only be able to view and act on candidates in the stages assigned to them.

💡 This feature is especially useful for external interviewers or panel members who should only see specific steps of the process.

Then, Save Changes.

  • Once you’ve assigned the role and customized stages, click Save.

  • The member will now appear under Added Members for this job, with their defined permissions.

  • To cancel, click Discard.

Add a New User

If the person you want to add isn’t in the system yet:

  1. Click Add Team Member.

  2. Fill in their details in the pop-up:

    • Name

    • Business Email

    • Phone Number

    • Role (Recruiter, Hiring Manager, Admin, or Custom role)

  3. Click Submit to add them to your company’s Recruitera account.

📌 The new member will receive an invitation email to join.

Fourth: Workflow

In this step, you’ll set up the hiring workflow for your job. A workflow is made of stages (e.g., Applied → Hired), and each stage can have automated actions such as emails, questionnaires, or tasks.

Default Workflow

By default, a new job includes the following stages:

  • Applied

  • Hired

📌 You can add, edit, or remove as many stages at any time as you want to fit your hiring process.

Add a New Stage

  1. Click + Add Stage at the bottom of the workflow.

  2. Fill in the details in the pop-up:

    1. Stage Name – e.g., “Assessment Test” or “Second Interview.”

    2. Stage Type – choose if it’s an Active Process or another type defined in your account.

    3. Time Limit – optionally add an SLA (e.g., 5 days max).

    4. Stage Color – assign a color for easy identification.

  3. Toggle Auto-Reject Email ON if candidates rejected at this stage should receive an automated email.

Automated Actions in Recruitera Workflows

Automated actions allow you to save time and keep your hiring process consistent. You can attach an action to any stage in your pipeline so that when candidates reach that stage, the action is automatically triggered or assigned.

Recruitera currently supports three types of automated actions:

1. Automated Emails

Use this to automatically send emails to candidates when they enter a stage.

How to set up:

  1. Select Send Email from the stage.

  2. Fill in the Subject, add CC/BCC if needed.

  3. Write your message in the editor.

    1. Use placeholders like First Name, Last Name, Job Title, Company Name for personalization.

  4. (Optional) Upload attachments such as PDFs, Word, or images (max 50MB).

  5. Choose an existing template from Pick a Template, or write a new one.

  6. Click Save.

💡 Example: Send an “Application Received” email when a candidate applies.

2. Questionnaires

Questionnaires help you collect structured information from candidates as they progress.

How to set up:

  1. Select Questionnaire from the stage.

  2. Enter a Form Category (e.g., “Technical Skills Test”).

  3. Add questions:

    1. Choose question type (Short Answer, Multiple Choice, Yes/No).

    2. Toggle Required ON if candidates must answer.

  4. Save the questionnaire.

💡 Example: Send a questionnaire at the “Phone Screen” stage to collect availability or salary expectations.

3. Tasks

How to set up:

  1. Select Task from the stage.

  2. Choose the assignee from your team list.

  3. Set a Due Date.

  4. Enter a Description of the task.

  5. Click Submit.

💡 Example: Assign a recruiter to “Call the candidate within 48 hours” when they reach the Interview stage.

Fifth: Cross Posting

In this step, you can publish your job post beyond your careers site by sharing it on integrated job boards. Cross posting helps you expand reach and attract more candidates with just a few clicks.

Available Platforms

Recruitera supports direct cross posting to:

  • LinkedIn – Post jobs without needing a LinkedIn Recruiter license.

  • Google for Jobs – Push your job automatically to appear in Google search results.

  • WUZZUF (Egypt) – Reach Egypt’s largest professional talent pool directly.

How to Cross Post

  1. Complete Steps 1–4 of the job creation process.

  2. In Step 5: Cross Posting, select the platform you want to publish to.

  3. Click Boost a Job.

  4. Confirm the details and publish.

💡 You can choose one or multiple platforms.

Notes & Tips

  • LinkedIn: Recruitera handles the posting, no extra LinkedIn license required.

  • Google Jobs: Posting is free; jobs appear based on Google’s indexing.

  • WUZZUF: Available for Egypt-based employers; requires a Recruitera–WUZZUF integration.

  • Jobs can still be shared manually with a public job link if you want to distribute on other platforms.

Publishing & Managing Your Job Post

Once your job post is ready, you can choose how it should be published and shared.

Publish Options

  • Use Internally – The job is only visible to your internal team members.

  • Confidential – The job is not listed publicly, but anyone with the link can apply.

  • Close – The job is closed, and candidates can no longer apply.

  • Archive – The job is moved to the archived section (e.g., once it’s filled).

💡 You can change a job’s status at any time depending on your hiring needs.

Job URL & Social Sharing

Every job post comes with a unique Job URL.

  • Click the copy icon to quickly share the link.

  • Share the job directly to social media platforms like Facebook, LinkedIn, and X (Twitter) with one click.

✅ That’s it! You’ve now completed all 5 steps to create, publish, and share a job post in Recruitera.

Related Articles
Create a job
Cross post your job in multiple platforms
Assign a Task to a Team Member in a Specific Stage in a Job
Assign Automated Tasks in Your Workflow
Google Jobs Integration
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