In this article, you’ll learn how to assign specific recruiters, hiring managers, or collaborators to stages within your job workflow — helping your team stay organized and ensuring everyone knows what they’re responsible for.
Go to the Job’s Workflow
From your dashboard, head to:
Jobs → Select a Job → Edit → Workflow tab
Here, you’ll see the full list of stages for this job (like Applied, Screening, Interview, Offer, Hired). Each stage can have one or more team members assigned.
Add a Team Member to a Stage
Click the+ icon beside the stage you want to assign a team member to.
Click on Tasks then Add Team Member button beside the stage you want to assign.
Choose a team member from the list.
Set a Due Date.
Add a Description (e.g., “Schedule technical interview”).
Click Submit.
💡 Example: At the Interview stage, assign a recruiter the task to “Call the candidate within 48 hours.”
Save Your Changes
Once you’ve selected the right team members, click Save.
Recruitera will automatically:
Give them access to candidates in that stage.
Notify them when candidates move in or out of it.
Display their names under the stage header for easy tracking.
Why This Helps
Assigning team members per stage keeps your process focused and clear.
Each stage has clear ownership.
Notifications go only to the relevant people.
Managers and recruiters can collaborate without overlap.
For example: Your HR handles Screening, your Tech Lead manages Interviews, and your HR Lead finalizes the Offer — all within one workflow.
✅ That’s it!
You’ve now assigned your team to each stage of the hiring process — so everyone stays in sync and candidates move smoothly through your pipeline.