As your process changes, you can reorder or remove the stages in a job's workflow. This applies to your own Active process stages — the Sourcing and Hires stages are fixed. Editing a job's workflow needs the manage-jobs permission.
Before you start
Required role: a role with the Manage jobs permission
Where to find it: Jobs → Edit a job → Workflow tab
Reorder stages
In the Active process layer, drag a stage to a new position. The order updates immediately — there's no separate Save step.
💡 Reordering doesn't move candidates — everyone stays in their current stage until they're moved.
Delete a stage
Open the stage and choose Delete.
If the stage has candidates in it, you're asked to pick another stage to move them to first — so no one is left without a stage.
Confirm. The stage is removed right away.
What you can't reorder or delete
The Sourcing stages (Referred, Sourced, Applied) and the Hires stages (Offer, Hired) are fixed — they can't be reordered or deleted, though the Hires stages can be renamed. Only your Active-process stages are fully editable.
Frequently asked questions
What happens to candidates in a stage I delete?
You're prompted to move them to another stage before the delete completes, so no candidate is orphaned.
Why can't I delete some stages?
Sourcing and Hires are shared, fixed layers so every job has a consistent start and end. Customize the Active-process layer in between.