To configure the Requisition Module and activate your internal approval process, go to: Go to Settings
Go to Workflow → Requisition Approval
Inside this section, you will find three setup steps:
Approval Flows
Requisition Form
Setup Options
Each step must be configured before hiring managers can submit requisitions.
1. Approval Flows
Approval flows define who approves each hiring request and in what order.
Recruitera provides:
Two Default Approval Flows
A default workflow
Customize a workflow based on department
You can tailor approval rules for each department (e.g., HR, Sales, Tech) while keeping the default for others.
How to build an approval flow
Inside each department workflow you can:
➤ Add Approval Steps
You can create multiple approval steps. Each step contains:
1 or more approvers
Assignment rule:
All approvers must approve
Any approver can approve
SLA (deadline for approval) — must be greater than 2 days
Add as many steps as needed to reflect your internal approval chain
Examples:
Step 1: Hiring Manager
Step 2: Finance
Step 3: HR Director
Step 4: CEO (for high-budget roles)
Recruitera automatically routes requests in the correct order.
2. Requisition Form
This is the form hiring managers fill when creating a new requisition.
Recruitera provides two default mandatory fields:
Job Title
Department
Job Opening
You can then customize the rest of the form to match your internal requirements.
Choose standard fields
From the dropdown, select built-in job fields such as:
Location
Workplace
Job Description
Employment Type
Hiring Budget
Experience
Salary Range
Candidate’s anticipated start date
…and more.
Just tick the fields you want to include and click Add.
Create custom fields
For more flexibility, you can create your own fields:
Short answer
Long answer
Dropdown
Number field
Multi-select
Required / optional toggle
Custom fields let you capture internal notes, budget codes, project IDs, justification questions, etc.
3. Setup Options
In the Setup tab, you can enable additional system behaviors:
Require Requisitions
When turned ON:
A requisition must be created and approved before publishing a job
Recruiters cannot skip the request
This enforces internal compliance.
Automatically Update Manpower Project
When enabled:
Approved requisitions automatically sync with your manpower planning
Ensures alignment between hiring needs and approved headcount
Your Requisition Module Is Now Ready
Once these three steps are configured:
Hiring managers can start submitting requisitions
Approvers will receive notifications based on your workflow
Recruiters can open jobs only after the request is approved (if required)