Recruitera's team member removal feature lets Admins permanently remove a user from the platform when they are no longer part of the hiring team. Removing a team member revokes their access immediately and removes them from all job assignments going forward. This is an Admin-only action in Recruitera.
Before you start
Required role: Admin only
Where to find it: Settings → Team Management → Team Members tab
Note: Consider deactivating instead of removing if you may need to reinstate the user later — deactivation preserves their account and history
How to remove a team member from Recruitera
Go to Settings → Team Management → Team Members tab.
Find the team member using the search bar or scroll the list.
Click the Actions menu (⋯) on their row.
Select Remove.
A confirmation modal appears — read the warning and click Confirm.
The team member's account is removed immediately. They will no longer be able to log in to Recruitera and will be unassigned from all active jobs.
💡 Removing a team member is permanent. Their historical activity — comments, evaluations, emails — remains visible in the system for audit purposes, but their account cannot be restored. If you need to retain the option to reinstate them, use Deactivate instead.
Remove vs. Deactivate — which to use
Recruitera supports two ways to revoke access depending on your situation:
Remove — permanently deletes the account. Use when the person has left the organization and will not return.
Deactivate — suspends access without deleting the account. Use when the person is on leave, between roles, or may return. Their profile, history, and assignments are preserved and can be restored with one click.
Frequently asked questions
What happens to a team member's data when I remove them from Recruitera?
When you remove a team member from Recruitera, their account is permanently deleted and they lose all access immediately. However, their historical activity remains in the system — including comments on candidate profiles, evaluation submissions, and email logs — so your hiring records stay complete. The removed user is unassigned from active jobs but their past actions are preserved for transparency and compliance.
Can I restore a removed team member in Recruitera?
Recruitera does not support restoring a removed team member. Once a user is removed, their account is permanently deleted and cannot be recovered. If there is a chance the person may rejoin your team, use Deactivate instead of Remove — deactivation preserves the account and all associated history, and can be reversed at any time by an Admin.
Should I remove or deactivate a team member who is leaving in Recruitera?
Recruitera recommends using Deactivate for team members who are leaving unless you are certain they will never return. Deactivation immediately revokes their access while preserving their account, history, and job assignments for future reference. If after some time you are confident they will not return, you can remove their deactivated account permanently. This two-step approach protects your data while still removing access right away.