Recruitera's deactivation feature lets Admins suspend a team member's access without permanently deleting their account. This is the recommended approach when a team member is on leave, transitioning roles, or temporarily off the hiring team — their profile, job assignments, and activity history are all preserved and can be restored at any time. This is an Admin-only action in Recruitera.
Before you start
Required role: Admin only
Where to find it: Settings → Team Management → Team Members tab
How to deactivate a team member in Recruitera
Go to Settings → Team Management → Team Members tab.
Find the team member using the search bar or scroll the list.
Click the Actions menu (⋯) on their row.
Select Deactivate.
A confirmation modal appears — read the warning and click Confirm.
The team member's access is suspended immediately. Their status changes to Inactive in the Team Members table. They can no longer log in to Recruitera but their account, profile, and historical data are fully preserved.
What happens when a team member is deactivated
Recruitera automatically applies the following when a user is deactivated:
They are logged out immediately if they are currently active
Their login access is revoked — they cannot sign in until reactivated
Their profile remains visible in the Team Members list with an Inactive status badge
Their historical activity — evaluations, comments, emails, job assignments — remains intact and visible to Admins
They consume one user seat in your plan until removed or reactivated
💡 Deactivating a team member does not free up a seat in your plan. If you need to free a seat, you must remove the user permanently.
Frequently asked questions
What is the difference between deactivating and removing a team member in Recruitera?
Deactivating a team member in Recruitera suspends their access without deleting their account — their profile, job assignments, and activity history are preserved and can be restored. Removing a team member permanently deletes their account with no option to recover it. Use Deactivate for temporary situations or when there is any chance of the person returning. Use Remove only when you are certain the person will not rejoin.
Does deactivating a team member affect their job assignments in Recruitera?
When you deactivate a team member in Recruitera, they lose login access immediately but their existing job assignments are not automatically removed. Jobs they were assigned to will still show their name, but they will not be able to act on candidates, receive notifications, or interact with the platform until reactivated. Admins can manually reassign their jobs to active team members while the account is inactive.
Does a deactivated team member count against my seat limit in Recruitera?
Recruitera counts deactivated users toward your plan's seat limit. Deactivation suspends access but does not remove the account from your workspace, so the seat remains in use. If you need to free up a seat — for example to invite a new team member within the same plan limit — you must permanently remove the deactivated user from Settings → Team Management → Team Members.