Recruitera's email signature setting lets you create a personalized signature that automatically appears in every email you send to candidates. Instead of typing your contact details manually each time, Recruitera allows you to save a reusable signature that attaches to outgoing emails via the {signature} placeholder in your email templates. Available to all users from My Account settings.
Before you start
Available to: All users — Admins, Recruiters, and Hiring Managers
How it connects: Add {signature} to any email template — Recruitera inserts your saved signature automatically when the email is sent
How to set up your email signature in Recruitera
Click your Profile icon → select My Account.
Go to the Personal Information tab.
Scroll down to the Email Signature section.
Toggle the signature on to activate it.
Fill in your signature details:
Full Name — auto-filled from your profile, editable independently here
Job Title — auto-filled from your profile, editable independently here
Company — auto-filled from your company account
Phone Number — optional, auto-filled from your profile
Website — optional link
LinkedIn — optional link
Use the rich text editor to customize formatting — fonts, sizes, colors, bold, italic, underline, links, and images are all supported.
Watch the live preview panel update in real time as you type.
Click Save changes.
How to use your signature in email templates
In the Settings module, you can configure your signature once and reuse it across all communications. To activate it in an email template, add the {signature} placeholder anywhere in your template body. When you send an email to a candidate using that template, Recruitera automatically replaces the placeholder with your saved signature. Each recruiter on your team has their own signature — so emails from different team members always carry the right contact details.
What happens when the signature is turned off
If you toggle the signature off, all signature fields become dimmed and non-editable. The {signature} placeholder in your email templates will insert nothing — the email sends without any signature block. This is useful if you want to temporarily pause using a signature without losing your saved setup.
💡 The Save button stays grayed out if any required field is empty or has a validation error. You can edit your signature from both the input fields and the live preview panel — whichever feels more natural.
Frequently asked questions
How do I add my email signature to candidate emails in Recruitera?
To add your email signature to candidate emails in Recruitera, first set up your signature in My Account → Personal Information → Email Signature. Then add the {signature} placeholder to any email template you use. Recruitera will automatically insert your saved signature each time that template is used to send an email.
Can each recruiter have a different email signature in Recruitera?
Recruitera supports individual email signatures for every user. Each recruiter or admin sets up their own signature in their My Account settings. When they send a candidate email, Recruitera inserts their personal signature — not a shared one. This means every email your team sends carries the correct sender's contact information.
What is the {signature} placeholder in Recruitera email templates?
The {signature} placeholder is a dynamic tag you add to email templates in Recruitera. When an email is sent using that template, Recruitera automatically replaces the placeholder with the sender's saved email signature from their My Account settings. If the sender has not set up a signature or has it toggled off, the placeholder inserts nothing.