Recruitera's questionnaire templates let Admins create forms that are sent to candidates automatically when they reach a specific pipeline stage. Unlike application forms that candidates fill in at the point of applying, questionnaires are triggered mid-pipeline — making them ideal for collecting availability, salary expectations, technical pre-screening answers, or any information needed before moving a candidate forward. This is an Admin-only action in Recruitera.

💡 Recruitera sends questionnaires to candidates automatically when they reach a pipeline stage that has a questionnaire action configured — candidates receive an email with a link to complete the form. Their answers are saved in their profile under the Questionnaires tab.

Once created, questionnaire templates can be added as automated actions inside pipeline stages. When building or editing a job workflow, Admins select a stage and add a Questionnaire action — choosing the template to send. When a candidate reaches that stage, Recruitera automatically sends them the questionnaire by email. Recruiters can view completed responses in the candidate's profile and use them to decide whether to advance or disqualify the candidate.

To send a questionnaire to a candidate in Recruitera, first create the questionnaire template in Settings → Templates → Questionnaire Templates. Then add a Questionnaire automated action to the relevant pipeline stage in your job workflow. When a candidate reaches that stage, Recruitera automatically sends them an email with a link to fill out the questionnaire. You can also send a questionnaire manually from the candidate's profile if needed.

In Recruitera, application forms are shown to candidates at the point of applying — before they enter the pipeline. Questionnaires are sent to candidates mid-pipeline when they reach a specific stage. Application forms collect initial screening data during the application. Questionnaires collect deeper or stage-specific information — like availability, expected salary, or technical pre-screening — from candidates already in your pipeline.

Candidate questionnaire answers in Recruitera are saved in the candidate's profile under the Questionnaires tab. Each submitted questionnaire shows the form name, submission date, and all question-and-answer pairs. If a candidate was sent multiple questionnaires across different pipeline stages, each submission is stored separately and viewable from the same tab. Admins and Recruiters can review answers without leaving the candidate profile.