Self-scheduling lets candidates pick their own interview slot from your team's availability — no back-and-forth. You build a reusable scheduler link on the Event scheduler, then share it.
Before you start
Available to: Admins, Recruiters, and Hiring Managers
Where to find it: Event scheduler in the sidebar
The Event scheduler
Open Event scheduler to see your scheduler links — each row is a reusable template showing its Name, Status, Link expired after, Interviewers, and the counts that matter: Scheduled (bookings made) and Pending (links sent that nobody has booked yet). Use the Active and Drafts tabs to switch between them.
💡 Think of each link as a reusable template — for example one for "Marketing interviews" and another for "Senior technical roles."
Create a scheduler link
On the Event scheduler, create a new link.
Set the basics: a name, meeting type, duration, location or meeting link, when the link expires, timezone, and an optional note.
Add interviewers and set each one's weekly availability (see Add Your Hiring Managers' Interview Availability). One interviewer is a single; two or more is a panel where everyone attends, and the first interviewer is the organizer.
Optionally add buffer time (padding before/after each meeting) and a daily limit on how many meetings one interviewer takes.
Save. A link can't go live with no bookable time behind it, so make sure there's shared availability.
Share the link
By email — from a candidate's email, insert the schedule link tag and pick your link.
By workflow — on a job's Workflow tab, add an email automation on a stage and include the schedule link, so every candidate who reaches that stage gets it automatically.
💡 Preview opens the real candidate booking page, so you see exactly what the candidate sees. Once a candidate books, that slot is taken for everyone else.
Frequently asked questions
What's the difference between Scheduled and Pending?
Scheduled is the number of bookings made against the link; Pending is links sent that nobody has booked yet. A link with lots of pending and no scheduled is going out but not landing.
Can I reuse a link?
Yes — that's the point of the templates. You can also duplicate a link (it copies as a new draft) to make a variant quickly.