For self-scheduling to work, candidates need to see when your interviewers are actually free. Availability comes from two places: the weekly windows you set on an Event scheduler link, and each interviewer's connected calendar. Available to Admins, Recruiters, and Hiring Managers.
Before you start
Available to: Admins, Recruiters, and Hiring Managers
Where to find it: Event scheduler → create or edit a scheduler link
Set weekly availability on a scheduler link
On the Event scheduler, create or edit a scheduler link.
Add your interviewers (including hiring managers).
For each interviewer, tick the days they're available and set the time range(s) — for example Sunday 9:00 AM–4:00 PM. You can add more than one window a day.
Optionally set buffer time and a daily meeting limit, then save.
💡 Each interviewer keeps their own week — a panel of three is three independent sets of windows, not one shared grid. A weekday with no window is a day off.
Connect calendars for real-time availability
On top of the weekly windows, Recruitera reads each interviewer's connected calendar to hide times they're already busy. Ask each interviewer to connect their own calendar (see Sync with Google Calendar / Sync with Outlook Calendar) — without it, Recruitera can't see their real busy times.
Frequently asked questions
Is there a separate "availability" page?
No — availability is set per interviewer on each Event scheduler link, combined with what their connected calendar reports as busy. There isn't a standalone availability screen.
Why can't candidates find any slots?
Usually there's no shared availability — either no weekly windows overlap, or an interviewer's calendar is fully busy. Widen the windows or check that calendars are connected.