Recruitera makes scheduling flexible — a quick one-on-one or a full panel. You book an interview from a candidate on the job pipeline, pick a time, and Recruitera sends the invites and (if your calendar is connected) adds the event automatically.
Before you start
Available to: Admins, Recruiters, and Hiring Managers on the job
Where to find it: open a published job's pipeline → a candidate card → Schedule
💡 Connect your calendar first (Settings → My Account → Connected calendars) so events and availability stay accurate.
Step 1 — Set up the interview
On the candidate's card, choose Schedule to open the Schedule event dialog, then fill in:
Date, Time, and Duration.
Event name — what the invite is called.
Event type — On-site interview, Phone interview, Meeting, or a video call (Google Meet, Zoom, Microsoft Teams). On-site asks for an address, phone asks for a number, and video/meeting takes a link.
Interviewers — click Add interviewers and pick from Assigned (the job's hiring team) or All Team (anyone in the company).
Organizer — the event's owner. The organizer must be one of the interviewers.
Click Continue — nothing is sent yet; this only moves you to the next step.
Find a time that works
Use Find time to see the interviewers' availability as a week grid in your own timezone, and pick a slot everyone is free for. See Using Team Availability When Scheduling Interviews.
Step 2 — Notify and send
On the Notify step, review the messages that go out:
The candidate gets an invitation email — or, for a WhatsApp-only candidate, a WhatsApp message.
The interviewers are always emailed.
Click Send. Recruitera creates the interview, sends the invites, adds the event to connected calendars, and queues reminders.
💡 Everyone added as an interviewer receives a calendar invite automatically once you send.
Frequently asked questions
Does anything get sent before I click Send?
No. Continue only validates the setup and moves to the Notify step. Nothing is created or emailed until you click Send, so it's safe to abandon the dialog halfway.
Can I invite someone who isn't on the job?
Yes — in Add interviewers, switch to the All Team tab to pick anyone active in the company, not just the job's assigned team.