Recruitera now allows you to fully customize the email that is sent to candidates and the email that is sent to interviewers when an interview is scheduled.
Where to Customize Interview Emails
When you schedule an interview:
Open the Candidate Profile.
Click Schedule Interview.
Choose the interview type, date, time, and interviewers.
Once you confirm the interview, am email invitation pops up
Scroll to the Email to Candidate and Email to Interviewer(s) sections.
You will now see two separate editable email boxes:
Candidate Invitation Email
Interviewer Invitation Email
Customize the Candidate Invitation
You can edit:
The greeting and message
Interview details
Preparation instructions
Attachments or links
Notes for remote interviews (Zoom/Meet link)
Your company’s tone of voice
This email is sent directly to the candidate once the interview is confirmed.
Customize the Interviewer Invitation
You can now edit the message that goes to any internal team member added as an interviewer.
This allows you to:
Add internal instructions
Share candidate context
Include CV or portfolio links
Add evaluation expectations
Link to the evaluation template
Provide interview structure or talking points
This email is only sent to team members — not the candidate.
What Happens After Sending
Both emails are delivered immediately once the interview is scheduled.
Calendar invites include your custom message content.
Interviewers see all details inside their email + calendar.
The candidate sees only the candidate email (not interviewer notes).
Why This Update Matters
Gives recruiters full control over communication
Improves interviewer readiness
Creates consistent messaging across hiring teams
Supports structured interview processes
Reduces miscommunication and back-and-forth