Hiring Rules control which hiring modules are active across every job in your organization. Each rule is a single switch that changes how candidates move through all your jobs. This action is available to Admins; which rules you can change depends on your plan and role.
Before you start
Required role: Admin (the rules you can change depend on your plan and role)
Where to find it: Settings → Workflow → Hiring Rules
The hiring rules
Smart Distribution — candidates are routed to the most suitable recruiter based on workload, department, and skills, instead of all landing on the primary recruiter.
Open Conflict Management — recruiters can flag and resolve conflicts over a candidate who is already in another job's pipeline, instead of that candidate being locked to whoever got there first.
Show job titles when creating a job — when this is off, users only see recommendations from your company's predefined job titles or can enter a custom title; external job-title recommendations are not shown.
Each of the first two rules includes a short video explaining how it works — worth a watch before you change something that affects every job.
How to change a rule
Open Settings and, in the Workflow group, select Hiring Rules.
Use the toggle on a rule to turn it on or off. The change applies immediately — there's no separate Save.
💡 A rule you don't have permission to change (on your plan or role) won't appear, so you only see the switches you can actually use.
Frequently asked questions
Do hiring rules apply to all jobs?
Yes. These are organization-wide switches — turning one on or off changes behavior across every job in your workspace.
Why don't I see all three rules?
Each rule requires the right plan entitlement and role. Recruitera only shows the rules you're allowed to change, so a rule you can't set is hidden rather than shown as disabled.