Team Availability helps you see when your interviewers are free—so you can schedule interviews without conflicts or back-and-forth coordination.
You can access it directly while scheduling an interview from the candidate profile.
Watch full guide here
How to Use Team Availability
Open the candidate’s profile and click Set Interview.
Choose the interview date, time, and duration.
Add your interviewers.
Click Check Team Availability to open the availability calendar.
What the Availability Calendar Shows
The calendar displays a full week with real-time availability for all selected interviewers:
Busy times → Shaded blocks
Available times → Clear/white slots
Overlapping availability → Only shows slots where all selected interviewers are free
Navigation arrows → Move between weeks if you need to find later dates
This makes it easy to pick a time that works for everyone.
Selecting a Time Slot
Click on any available slot.
The slot will highlight as your selection.
Click Save to return to the scheduling form with the chosen time filled automatically.
Add the meeting link and organizer, then proceed to the next step to customize your interview invitations.
Why Team Availability Helps
Avoid double-booking interviewers
Schedule faster without chasing calendars
Easily plan panel interviews or multi-step interviews
Reduce reschedules and delays
Align interview timing with everyone’s real-time calendar
Important Notes
Availability is synced from each interviewer’s connected calendar (Google or Outlook).
If a user hasn’t connected their calendar, the system can’t show accurate availability for them.
The feature only checks availability for the interviewers you selected.